Hundreds of tasks, ideas and follow ups, and none of them should live in your head. Kanban Task Board brings the Getting Things Done method to a fast, private Windows board: capture everything in seconds, clarify it once, and always know your next action. No account, no subscription, no cloud.
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David Allen's Getting Things Done is one of the most trusted productivity methods in business. Its core idea is simple: your mind is for having ideas, not holding them. GTD works when you have one trusted system that makes every step fast. Kanban Task Board was designed to be that system, with a tool for each of the five steps.
Get it out of your head from any program in seconds. Drop in emails, files or screenshots as you go.
Decide what it is and who owns it. Set a due date, add notes, or break it into sub-tasks.
Sort by project, goal, person or flag. Park someday items with a future start date and log what you're Waiting On.
Run your weekly review from saved filters, the Waiting On list, the timeline and PDF reports.
Press Alt+T for what's due and overdue, then drag work through to Done with confidence.
Getting Things Done® and GTD® are registered trademarks of the David Allen Company. Kanban Task Board is independent and not affiliated with or endorsed by the David Allen Company.
Columns, Flags, Projects and Goals are all yours to name, so the classic GTD lists map straight onto the board. Here is a setup that works from day one.
An example board. Someday/Maybe items sit quietly with a future start date until you're ready for them.
GTD stands or falls on the weekly review. The board gives you a view for every part of it, so it becomes a quick routine instead of a chore.
No sound needed. On screen captions explain each step.
Adding a task, filtering the board, and dragging work through to Done.
If you run a business, lead a team or serve several clients, the work never arrives in a tidy list. It comes from meetings, emails, hallway conversations and ideas at 6 a.m. Some of it is urgent, some is waiting on someone else, and some is a good idea for next quarter.
Kanban Task Board gives all of it one trusted home. Capture a thought in two seconds without leaving what you're doing, then sort it when you have a minute. The board shows only what you can act on today, while everything else stays safely out of sight until it matters.
The result is fewer dropped balls, cleaner handoffs and a clear head for the work that needs your full attention.
Drag tasks between columns, filter by project, priority, person or due date, and save the views you use most.
See every task from start to due date by project, in day or week view, on screen or printed.
Press Ctrl+Alt+N from any program to add a task in seconds, with shortcuts for priority, person and date.
Save tasks you repeat as templates, and let recurring tasks create their next occurrence on their own.
Track what each task is blocked by, and hide work that can't start yet so the board shows only what you can act on.
PDF reports, Excel import and export, and one click to email a task through Outlook. Undo covers your last 30 changes.
Each task has a project, priority, due date, owner, notes, flags, sub-tasks and attachments. Only the project is required.
Tasks move left to right through columns such as To Do, In Progress, Waiting and Done. Drag a card to move it.
Projects, Goals, People and Flags are your own lists, so you can slice the board any way you like.
Everything is saved in a single task file on your PC, with attachments copied beside it. Back Up Now in Settings keeps a copy.
Add a task from anywhere. Press Ctrl+Alt+N in any program while the app is running. Type !high, @sam or /fri in the line to set priority, owner or due date.
Start in the right column. Double click a column heading to create a task already in that column. Double click any card to edit it.
Work on several at once. Ctrl+click or Shift+click cards, then drag or right click to move, reassign, reprioritize or delete them together.
Focus on today. Alt+T shows what's due today plus anything overdue. Esc clears the filters again.
Save your favourite views. Store up to ten custom filters and recall them with Alt+0 to Alt+9.
Keep the board realistic. Give future work a Start date and turn on Hide Future, so you only see what you can act on now.
Know what's stuck. Fill in Waiting On (for example "Sam's quote"). The Waiting On button lists every blocked task across the board.
Stop retyping. Right click a finished task and choose Save as Template. Dates are kept as days from today.
Attach anything. Drag files or Outlook emails onto a card, or paste a screenshot. A copy is stored with your task file.
Mistakes happen. Ctrl+Z undoes your last change to a task, up to 30 steps back.